Academix Run Live Batches Online
Move a Scheduled Batch Online Without Losing the Classroom
A live batch has a fixed time, a roster and a tutor who needs to know who showed up. None of that goes away when the class moves online. Set up a virtual classroom on the timetable you already teach: same students, same schedule, joined over video instead of walking through a door.
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A live batch is created inside a classroom tied to a course and a branch, with a roster of enrolled students and an assigned tutor in place before the first session. That doesn't change when the batch moves online. The only difference is that showing up means joining a video session instead of walking into a room.
Scheduling supports real recurrence. A batch can repeat daily, weekly, every alternate week, every second or third week, on custom weekdays or monthly, with an end date for the series. A tutor teaching the same batch every Tuesday and Thursday sets the pattern once. A classroom can also be linked to an event that already exists on Google Calendar.
The tutor assigned to the batch is still the tutor, and the roster is still the enrolled students; a scheduled class never becomes an open drop-in. How the video call itself connects is covered on the Online Live Classes Integration page.
Set Up the Classroom Before the First Session
Create a virtual classroom for a course and branch, add the enrolled students and the assigned tutor, and attach the subjects being taught. Students join with an institute-issued class code. The Virtual Classrooms page covers the setup in detail.
Run Sessions on Google Meet or BigBlueButton
The classroom lives in The Academix; the session runs on Google Meet or your own BigBlueButton server. A teacher connects Google once, and each scheduled Meet class gets its link on the teacher's Google Calendar automatically.
Reschedule Without Re-Coordinating Everything
Batches move for holidays, tutor conflicts and exam clashes. Reschedule a session directly instead of cancelling it and recreating the next one, so one change doesn't break the batch's rhythm.
Know Who Was There
A live session doesn't track itself. The teacher marks attendance for the online session on web or mobile, and in-room students can scan the class QR code in the app, so a mixed batch still ends up with one attendance record. The Dynamic Attendance page covers the details.
How a Live Batch Gets Set Up
Build the Classroom Before the First Session
Create the batch inside a classroom for that course and branch. Add the enrolled students, assign the tutor and attach the subjects before scheduling the first session.
Set the Recurring Pattern to Match Your Timetable
Choose how the batch repeats (daily, weekly, alternate or every second or third week, custom weekdays, or monthly) with an end date for the series.
Students Join With One Institute-Issued Code
The class code ties back to the classroom, so students join the same way for every session in the series.
Reschedule a Session Without Breaking the Batch
Moving a session keeps the same class record, roster and class code. For Google Meet classes, the new time also updates the event on the teacher's Google Calendar and its invites.
Mark Attendance for the Session
Joining the call doesn't mark anyone present. The teacher marks attendance on web or mobile, and students in the room can scan the class QR code, all against the same session.
Where Moving a Batch Online Matters Most
Tuition Classes
A small, fixed roster taught by one tutor is exactly what a live batch is built around. Moving it online keeps the same students on the same timetable.
Training Institutions
Several concurrent batches benefit most from recurring schedules set up once per batch, instead of every session being created by hand.
JEE Coaching Institutes
A batch that meets several times a week across subjects for months at a stretch is where a real recurring schedule matters most.
How Can We Help You?
Live classes run on Google Meet or your own BigBlueButton server. The Online Live Classes Integration page covers setup.
No. The teacher connects their Google account once, and each scheduled Meet class gets its link created on their Google Calendar automatically.
No. Rescheduling keeps the existing class record, so the roster and the class code still work. For Google Meet classes, the calendar event and invites move to the new time too.
Yes. A batch can repeat daily, weekly, every alternate week, every second or third week, on custom weekdays or monthly, with an end date for the series.
The teacher marks attendance for the session on web or mobile, and students in the room can scan the class QR code in the app. Both land in the same session record. Joining the video call doesn't mark a student present on its own.
The Three Pieces That Make This Work
Running a live batch online combines the classroom, the video provider, and attendance tracking. Each has its own page with the full detail.
Virtual Classrooms
Set up dedicated classrooms per course and branch, with roster and schedule management.
See classroom setupOnline Live Classes Integration
Run classes on Google Meet or your own BigBlueButton server.
See how it worksDynamic Attendance
Teachers mark attendance on web or mobile, and students can scan the class QR code in the app.
See attendance trackingHere to help
Questions about how this would work at your institute? Talk to The Academix team.
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