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The Academix

Coaching institute management software for NEET, JEE, UPSC and CA

LMS for Coaching Institutes in India

An LMS for coaching institutes is software that runs the teaching and testing side of a coaching business in one place: live and recorded classes, test series scored with the exam's own marking scheme, results analysis, attendance and updates for parents, all under the institute's own name on web and mobile.

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Why coaching institutes outgrow WhatsApp and spreadsheets

Most coaching institutes in India run on a mix of tools that each solve one problem: a WhatsApp group for notices, a video app for live classes, Google Forms or OMR sheets for tests, an Excel file for attendance, and a phone call to a parent when marks drop. That works for one batch of forty students. It stops working when NEET and JEE batches run in parallel, a weekend test series needs fresh papers every week, a second centre opens, and each teacher keeps a separate spreadsheet that nobody else can read.

The Academix is a managed LMS for that point in a coaching institute's growth.

What Coaching Institute Management Software Must Do

Each section covers why the capability matters for an Indian coaching institute, what to ask a vendor for, and what The Academix does today with its limits stated.

01

Live classes that start from the timetable

For most coaching institutes the live class is still the core product: a teacher, a board and a batch, now partly or fully online. The video technology matters less than the work around it. When a teacher has to create a meeting, copy the link, paste it into a WhatsApp group and re-share it every time it changes, classes start late and links reach students who have not paid.

What to ask a vendor for

  • The class link created from the schedule and shown only to enrolled students
  • A choice of video tool, so the institute is not tied to one provider
  • Attendance for the session recorded against the batch, not in a separate sheet

In The Academix today

The Academix runs live classes on Google Meet or BigBlueButton, chosen per class. With Meet, a teacher connects their Google account once; after that, scheduling a class creates the Meet link on the teacher's Google Calendar automatically and students open it from their class page. BigBlueButton runs on a server the institute provides, for institutes that want sessions on their own infrastructure.

Limits: Zoom and Microsoft Teams are not available today. Attendance for a Meet class is marked by the teacher, not read from Meet. Live sessions are not saved to the lecture library automatically; staff upload a recording if a later batch should watch it.

02

A recorded lecture library students can actually watch

Recorded lectures do two jobs in a coaching institute: revision for enrolled students, and a product of their own for drop-year students, distance learners and crash courses. Most Indian students watch on mid-range Android phones over mobile data, so a lecture that only plays smoothly in full HD on good Wi-Fi is a lecture that does not get watched.

What to ask a vendor for

  • Adaptive streaming that lowers quality on a weak connection instead of stalling
  • Lectures kept inside the course and subject, next to the notes and PDFs that go with them
  • Control over whether a class may download lectures for offline viewing

In The Academix today

Uploaded lectures are converted to adaptive HLS streams at 480p, 720p and 1080p, so the player picks a quality the connection can carry. Lectures sit inside courses and subjects alongside PDFs and study material. On the Android app, students can download encrypted lectures for offline viewing where the institute has allowed downloads for that class, and downloads are removed when the student logs out.

Limits: Offline download of uploaded lectures is not available on iOS today.

03

Content protection, described plainly

Piracy of recorded lectures is a real cost for Indian coaching institutes, most of all for CA, UPSC and test-series content that sells on its own. Vendors often answer with words like DRM and piracy-proof, which are easy to say and hard to check. The useful questions are narrower: what happens to the file, who can get the decryption key, and what the system cannot stop.

What to ask a vendor for

  • Video encrypted in storage and delivery, not only a hidden download button
  • The decryption key handed only to signed-in students enrolled in that course
  • A straight answer about screen recording

In The Academix today

Every uploaded lecture is encrypted with AES-128 during HLS conversion. The key is served only to a signed-in student enrolled in that class, and the original upload is removed from public storage once the encrypted version exists.

Limits: This is encryption, not DRM. There is no visible watermark on the video and no block on screen recording, so a determined student can still record the screen or film it with another phone.

04

Test series scored the way the exam is scored

For NEET, JEE, UPSC prelims, NDA and most entrance exams, negative marking changes how a student should answer. NEET gives +4 for a correct answer and −1 for a wrong one; UPSC prelims deducts a third of a question's marks for a wrong answer. A test series that scores mocks without the penalty trains the wrong habit, because students guess freely in practice and lose marks on the real day.

The question bank behind the test series matters as much as the test screen. A coordinator should be able to put together a fresh 180-question paper in an hour, from questions already tagged by chapter and difficulty, instead of retyping old papers over a weekend.

What to ask a vendor for

  • Positive, negative and partial marks set per question
  • Practice tests, timed mock tests and scheduled tests from one question bank
  • Questions tagged by subject, chapter, topic and difficulty, with bulk upload

In The Academix today

The Academix runs practice tests, timed mock tests and scheduled tests from the same question bank, with positive, negative and partial marks set per question. Questions are tagged by subject, chapter, topic, custom tags and difficulty, and can be uploaded in bulk from an Excel sheet. To digitise old papers, staff upload a scanned paper or PDF and AI extracts the questions into the bank, where staff review them before use. Students can also build their own practice quizzes from questions the institute approves for practice.

Limits: Tests are not proctored by webcam or screen monitoring. A scheduled test opens and closes at fixed times, and that window is the main control on test conditions.

05

Analytics that explain the score

A rank list tells a student where they stand. It does not tell them why. The useful questions after a mock are which chapters cost marks, whether those marks went on wrong answers or skipped questions, and where the time went. Teachers need the same view across a batch to decide what to re-teach before the next test.

What to ask a vendor for

  • A per-test breakdown by subject, chapter, topic and question
  • Time spent per question, not only total time
  • A view across all tests, so a weak chapter shows up as a pattern rather than a bad day

In The Academix today

After each test, students see a subject report, a topic report grouped by chapter, a question-by-question report, and a Compare Yourself view against the rest of the batch with rank and percentile. Across all their tests, a performance view shows accuracy by subject, chapter and topic, repeated weak areas, trends and average time per question, and the student can export it as a PDF. Teachers see results for the whole class in the institute panel.

Limits: Rank and percentile are calculated within the batch that took the test, not across all students on the platform.

06

Spotting students who are slipping

In a 300-student institute, the student who stops attending in week six often becomes visible only when a parent calls in week ten. What a teacher needs is not another report but a short list each morning of the students someone should speak to, and why.

In The Academix today

The Academix tags each student On Track, Needs Attention or High Risk, and a class summary shows who needs follow-up. Alerts fire on low attendance, a falling score, a test not attempted, or a follow-up that is overdue. They arrive as a daily 7am email to the staff the institute chooses, with an option to send them to parents as well.

Limits: The tags flag a pattern for a teacher to act on. They do not predict which students will drop out.

07

Parent visibility without forwarding marks by hand

Parents of NEET and JEE aspirants pay a large fee and want to see progress without phoning the counsellor. In many institutes, keeping parents informed still means a teacher pasting marks into WhatsApp groups, which takes hours each week and fails quietly when a parent changes number.

What to ask a vendor for

  • A parent login that shows attendance and results without staff forwarding anything
  • A regular summary that goes out without anyone remembering to send it
  • A clear statement of what parents can and cannot do

In The Academix today

The Academix includes a read-only parent portal on the web. Parents see their child's attendance, test results, assignments, notices, class schedule and progress charts, and receive a digest email every Sunday. The portal has a button to call or WhatsApp the institute. The institute switches the portal on, and it is available on every plan.

Limits: There is no separate parent app and no messaging inside the portal, and parents do not receive push notifications.

08

Attendance, notices and certificates

Attendance is the first number a parent asks about and the earliest warning sign a teacher gets, and in a hybrid institute it has to work for the classroom and the online batch alike. Notices have a similar problem: a rescheduled test announced only in a group chat gets buried under a hundred other messages.

In The Academix today

Teachers mark attendance on the web panel or the mobile app, or students scan the class QR code in the app, and attendance feeds the parent portal and the low-attendance alert. Notices, new tests and new assignments reach students' phones as push notifications as soon as they are posted, along with email and the in-app notice board. Exam dates go on an exam schedule calendar, holidays can be set for the whole institute or one class, and certificates are generated from a template for the students the institute selects.

Limits: There is no selfie, face recognition or location-based attendance, attendance for online classes is not marked automatically, and certificate eligibility is chosen by staff rather than calculated.

09

Your brand on the website, storefront and app

Parents judge a coaching institute partly by how it presents itself online. Seeing the institute's own name and logo on its website, its course pages and inside the app students use makes a 200-student institute look as established as a large one.

What to ask a vendor for

  • Your institute's name and logo on the website, course pages and inside the student app
  • A website and course pages you can edit without a developer
  • Which plan includes branding, in writing on your quote

In The Academix today

Students, teachers and owners use The Academix app on Android and iOS, which shows your institute's name and logo once they sign in. The Academix also includes a website builder for the institute's site and a course storefront on your theacademix.com subdomain where students browse and buy courses.

Limits: Staff sign in on the web panel and, on Android, in the app. For the mobile app and white-label branding, your quote lists what's included.

10

Branches, staff roles and permissions

Once an institute opens a second centre, the owner needs one view of both, and each coordinator needs access to their own work without seeing everything else.

In The Academix today

The Academix runs several branches from one institute account, and staff roles control what each person can see and do in the institute panel. The number of branches and staff roles available depends on the plan.

Coaching apps vs a managed LMS

Two kinds of product are sold to Indian coaching institutes in much the same words. Coaching apps grew out of helping individual teachers sell courses and run live classes quickly. A managed LMS is built around an institute: batches, a test engine, staff roles, branches, attendance and parents. Neither is better in general; the right one depends on what you run. The comparison below is about the two categories, not any one company.

Built for

Coaching app

Individual teachers and small teams selling courses

Managed LMS

Institutes running batches, tests and staff across one or more centres

Getting started

Coaching app

Usually self-serve: sign up, upload, start selling

Managed LMS

A few days of guided setup before the first batch

Test engine

Coaching app

Quizzes and mock tests are common; check marking schemes and question tagging

Managed LMS

Question bank, exam-style marking, practice, mock and scheduled tests

Results analysis

Coaching app

Often a score and a rank

Managed LMS

Subject, chapter, topic and question-level reports, plus batch views

Running the institute

Coaching app

Light: few staff roles, often a single admin

Managed LMS

Staff roles, branches, attendance, notices, exam calendar

Parents

Coaching app

Varies, often nothing parent-facing

Managed LMS

Varies; ask whether it is an app, a web portal or email reports

Your brand

Coaching app

Ranges from a page inside the vendor's app to your own listing; read the plan

Managed LMS

Your name and logo on the website, storefront and inside the app; your quote lists what is included

Pricing

Coaching app

Monthly plans; check for a commission on course sales

Managed LMS

Monthly plans by institute size, often quoted

If you are one teacher selling a recorded course, a coaching app is probably the quicker and cheaper choice. If you run batches with a weekly test series, more than a handful of teachers and parents who expect updates, you will spend more time working around a coaching app than it saves you. The Academix is a managed LMS, built for the second case.

A buyer's checklist: 10 questions to ask any vendor

Take these into every demo, including ours. A vendor who answers them precisely, gaps included, is easier to plan around than one who says yes to everything.

1

Can it score a test exactly like the exam?

Ask to see a mock set up with NEET's +4/−1 or the UPSC prelims one-third penalty, with partial marks where the exam uses them, then take it yourself.

2

How do questions get into the bank?

Look for Excel upload, extraction from scanned papers and tagging by chapter and difficulty. Typing thousands of questions by hand is not a plan.

3

What exactly protects recorded lectures?

Ask for the encryption method, who receives the key and whether screen recording is blocked. A precise answer beats a reassuring one.

4

What does a student see after a test?

Chapter-level accuracy, wrong versus skipped answers and time per question change how a student prepares. A score and a rank alone do not.

5

What do parents see, and where?

An app, a web portal, email or WhatsApp? Read-only or two-way? Does anyone on your staff have to send it?

6

Which video tools run live classes?

And does the link come from the timetable, or does a teacher paste it into a group before every class?

7

Whose name is on the app?

Does your institute's name and logo show inside the app students install, and does the quote say which plan includes that branding?

8

What does it not do?

Fees, payroll, proctoring and offline video on iOS are common gaps. Ask for the list, and plan your other tools around it.

9

How long until the first batch is live?

Ask what happens in the first week, and how long moving your existing question bank, videos and student records takes.

10

How is the price set?

Per student, per feature or a quote? What changes when you add a branch or another 200 students?

The Academix at a glance

What the product does today and the limit that matters most for each part. Correct as of October 2026.

Live classes

Google Meet with the link created on the teacher's Calendar, or the institute's own BigBlueButton server

Limit: No Zoom or Microsoft Teams

Recorded lectures

AES-128 encrypted adaptive HLS at 480p, 720p and 1080p; key only for signed-in enrolled students

Limit: Not DRM; no watermark or screen-recording block

Offline video

Android app, for classes where the institute allows downloads

Limit: Not available on iOS

Tests

Practice, timed mock and scheduled tests with positive, negative and partial marks

Limit: No webcam proctoring

Question bank

Subject, chapter, topic, tags and difficulty; Excel upload; AI extraction from scanned papers

Limit: Extracted questions are reviewed by staff before use

Exam analytics

Subject, chapter, topic and question reports; time per question; rank and percentile; PDF export

Limit: Rank and percentile are within the batch

Early warning

On Track, Needs Attention and High Risk tags; daily 7am alert email to chosen staff

Limit: Flags patterns; no AI forecast of who will leave

Parents

Read-only web portal and a Sunday digest email, on every plan

Limit: No parent app, messaging or push

Attendance

Marked by teachers on web or mobile, or by students scanning the class QR code

Limit: No selfie or location attendance; online classes not automatic

Notices

Instant push notifications, email and in-app notice board

Limit: Push goes to the app; parents read notices in the portal

Certificates

Generated from a template

Limit: Students are selected by staff

Staff and branches

Staff roles with permissions; several branches under one account

Limit: Number of branches and roles depends on the plan

Branding

Your name and logo inside The Academix app (Android and iOS), website builder and course storefront

Limit: Your quote lists what's included

Fees

Not part of the product

Limit: No fee collection, dues or reminders module

What The Academix does not do today

Every product has gaps. These are ours, so you can decide what else you need before you commit.

  • Student fee collection

    There is no fee module: no student fee ledger, dues tracking, fee reminders or cash entry. Institutes keep their current fee process alongside The Academix.

  • Payroll and accounting

    There are no payroll, accounting, inventory, hostel or transport modules.

  • Zoom or Microsoft Teams

    Live classes run on Google Meet or BigBlueButton only.

  • Automatic attendance from online classes

    Teachers mark attendance for Meet and BigBlueButton classes; it is not taken from the meeting automatically.

  • DRM or watermarking

    Lectures are encrypted, but there is no DRM licensing, no watermark and no screen-capture block.

  • Offline video on iOS

    Downloading lectures for offline viewing works on the Android app only, and only where the institute allows it.

  • A parent app or two-way parent messaging

    Parents use a read-only web portal and the Sunday email; they contact the institute by phone or WhatsApp.

How setup works

A branded platform can be operational in 3–5 days with guided onboarding: branding, setting up courses and batches, staff accounts and initial training. No coding or server work is needed on your side, because hosting, security and updates are handled for you.

Moving an existing question bank, video library and student records from another system typically takes 2–3 weeks. Most of that time goes into deciding what is worth bringing over and checking it once it has moved, not into the software.

What it costs

Plans start from ₹1,500/month, and the final price is quoted to your requirements: mainly how many students you have and which options you need. There are three plans, Basic Campus, Scholars and Institute, sized by student numbers.

Book a demoSee plans

By exam

Each exam has its own marking scheme, subjects and calendar. These pages cover what matters for each one.

NEET coaching

Question banks across Botany, Zoology, Physics and Chemistry, with mocks scored at +4/−1.

JEE coaching

Physics, Chemistry and Maths test series with the exam's negative marking and chapter-level analysis.

UPSC coaching

Prelims practice with the one-third penalty, plus resources and assignments for a long preparation cycle.

CA and CS coaching

Batches planned around the ICAI and ICSI exam cycles, with encrypted recorded lectures.

Defence exam coaching

Written-stage mock tests for NDA and CDS-style papers, with negative marking.

Nursing entrance coaching

Short, intensive batches with question banks built for nursing entrance papers.

Frequently Asked Questions

What is an LMS for coaching institutes?
It is software that runs a coaching institute's classes, recorded lectures, test series, results analysis, attendance and parent updates in one place under the institute's own name.
Can The Academix run NEET and JEE test series with negative marking?
Yes, positive, negative and partial marks are set per question, so a mock can be scored at NEET's +4/−1 or any other exam's scheme.
Does The Academix work with Zoom?
Not today. Live classes run on Google Meet or on the institute's own BigBlueButton server.
Are recorded lectures protected from piracy?
Lectures are AES-128 encrypted and the key is served only to signed-in enrolled students, but this is not DRM and it cannot stop someone recording the screen.
Can parents see their child's progress?
Yes, through a read-only web portal showing attendance, results, assignments, notices and schedule, plus a digest email every Sunday; there is no parent app.
Does The Academix handle student fee collection?
No, there is no fee collection or fee reminder module today.
Will the app carry my institute's name?
Your name and logo show inside The Academix app once students sign in; your quote lists which plan includes branding. A separately branded Android app on Google Play can be discussed; on iPhone, students use The Academix app.
Can students download lectures to watch offline?
On the Android app they can, for classes where the institute allows downloads; offline download is not available on iOS today.
How long does setup take?
A branded platform can be operational in 3–5 days, and moving an existing question bank and video library typically takes 2–3 weeks.
How much does The Academix cost?
Plans start from ₹1,500/month, and the final price is quoted to your institute's requirements.

Further reading

See it working for your batches

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